SAP SD Output Control SAP SD

Purpose

Output control is used to exchange information with internal and external partners. The Output Control component offers sales, shipping, transportation, and billing output functions to help you manage sales transactions with your customers and within your company. You can create sales activity output (for example, customer telephone calls, mailing campaigns) and group output (for example, freight lists). Employees of your company can send and receive output. Output is directly linked to the corresponding sales transaction (for example, the system automatically sends an order confirmation through Electronic Data Interchange (EDI) as soon as the person responsible creates an order).

Integration

You can send output documents using different transmission media.

Transmission media (SD)

Features

Output control includes the following functions which are described in the cross-application documentation on output control:

• 
  
Output control
• 
  
Output processing
• 
  
Status management

See also:

For further information on output in general, refer to the following documentation:

Application	Documentation
Basis	BC - SAP-Communication: Configuration
Cross Application Components	Output control SAP Business Workflow Sales and Distribution (SD) Workflow Scenarios

Output Type in SAP SD

The output type is used to represent various forms of output in the SAP R/3 system. Sales and Distribution processing uses output types such as order confirmation, freight list, invoice, and so on. You use the output type to control whether an order confirmation, for example, is sent through EDI.

In the Customizing application, you can display the output types available in the SAP R/3 system. To display sales output types, for example, go to Customizing and choose Sales and Distribution ® Basic Functions ® Output Control ® Output Determination ® Output Determination Using the Condition Technique ® Maintain Output Determination for Sales Documents ® Maintain Output Types.

See also:

For more information on output types in general, refer to Message Type in the cross-application documentation CA - Message Control.

What is SAP SD Output Determination SAP SD

The system can automatically propose output for a sales and distribution document. You can change this output in the sales and distribution document.

Output determination is executed using the condition technique.

See also:

For more information on output determination, refer to Message Determination in the cross-application documentation CA - Message Control.

For information on Customizing settings and examples refer to Message Control Customizing in Sales and Distribution (SD) in the same documentation.

SAP SD Processing Condition Records for SAP SD Output

Prerequisites

Before you can create a condition record, you must define the corresponding output type in Customizing. To maintain the output type for a sales document, for example, choose Basic Functions ® Output Control ® Output Determination ® Output Determination Using the Condition Technique ® Maintain Output Determination for Sales Documents ® Maintain Output Types in Customizing for Sales and Distribution.

Procedure

To access the individual functions, choose Logistics ® Sales and distribution ® Master data.

The table below contains an example that shows you how to process sales and distribution output for a sales document. You use the same procedure for other types of sales and distribution output.

Function	Menu path	What you should know
Creating condition records for sales and distribution output	Output ® Sales document ® Create	See Creating Condition Records for SD Output
Changing condition records for sales and distribution output	Output ® Sales document ® Change
Displaying condition records for sales and distribution output	Output ® Sales document ® Display

SAP SD Creating Condition Records for SD Output

Prerequisites

The procedure is explained using a sales document as an example.

Procedure

1. Enter an output type.
2. Choose Edit
® Key combination.
3. Select the key combination for which condition records are to be created.
4. Choose Enter.
5. Enter the appropriate key for each condition record, according to the key combination you selected.

Make entries for each condition record in the following fields:

– Function

– Partner

– Transmission medium

– Time

– Language

6. For transmission medium 1 (Print output) or 7 (SAPoffice = internal mail), you can maintain the communication data. To do this, choose Communication.
7. Save the condition records.

SAP SD Output Determination Analysis SD

Use

You can analyze how the system determined output in a sales and distribution document. For example, you can list the criteria the system used to search for output information and whether the search was successful or not.

Features

Output determination analysis provides you with the following information:

• Whether the system proposed the output from a condition record or from the customer master record

• Which output documents were found using output determination and which were not

• Which accesses resulted in finding valid condition records, and the results

• Which key combinations (combinations of fields) the system used in the accesses

Call

1. Change the corresponding sales and distribution document, for example a sales document:

a) Sales Screen

b) Sales document ® Change

2. Extras ® Output ® Header or Item
3. Goto ® Determin. analysis

The determination analysis task only works if you change the sales and distribution document (it does not work in display mode).

There is no output determination analysis available for the picking list.

Output Processing in SAP SD

Use

In output processing, the output documents are issued (printed or sent through EDI, for example).

Prerequisites

Output must previously exist in the sales and distribution documents. For further information, refer to Output Determination (SD).

Features

You can process output as follows:

• Selecting a worklist for output

If required, you can edit output before it is processed.

You can process output online or in the background.

• Selecting a worklist using report RSNAST00

If you need to process output for several applications and periods of time.

• Explicitly processing output for a sales and distribution document

If you choose background processing, you can start several reports simultaneously. For example, after creating the billing documents, you can run two reports concurrently:

§ to print the billing documents

§ to transmit the billing documents to Financial Accounting

See also:

For more information on report RSNAST00, see Controlling the Dispatch Time

For more information on output processing in general, refer to Message Processing in the cross-application documentation CA - Message Control.

Selecting a Worklist for Output in SAP SD

1. Call the corresponding function:

Function	Menu path	What you should know
Shipping	Shipping screen
Creating delivery output	Outbound delivery ® Delivery output
Creating loading output	Pack/load ® Loading output
Creating shipping unit output	Pack/load ® Shp. unit output
Shipment	Shipping screen
Creating shipment output	Output ® Shipment	You can print shipment output and other output for documents that refer to a shipment (such as billing documents or deliveries). To do this, select the corresponding field and enter the processing data in the relevant sections.
Billing	Billing screen
Creating billing output	Output ® Billing documents	See Output from billing documents.
Sales and Distribution in general
Using background processing	Tools ® ABAP Workbench, ABAP Editor	Reports used for output begin with SD70A.
Report RSNAST00	Tools ® ABAP Workbench, ABAP Editor	Run report RSNAST00.

1. Enter the output type, the transmission medium, and, if required, further selection parameters.

If you wish to have a worklist displayed for output that was not processed successfully, enter 3 in the Processing mode field. The system displays all types of output with errors, and you can then process them once again.

2. If you want to display the worklist first and/or make changes, select Program ® Execute.

If you want to process the output as a background job, select Program ® Execute in background. In this case, you cannot make any changes.

3. If you want to edit output, select the corresponding output.

For more information on processing output, refer to Processing Output in Worklists.

4. Choose Edit
® Process.

The system creates and processes the selected output.

5. If you wish to have a log generated after processing the output, choose Goto ® Log.

Processing Output in Worklists in SAP SD

Prerequisites

You must first generate the worklist. For more information on creating a worklist, refer to Creating a Worklist for Output.

Procedure

Select the corresponding output and perform the required function:

Function	Menu path	What you should know
Changing the printing parameters	Edit ®Printer default	You use this function if you want to specify the same printing parameters for several output documents. For all selected output documents, the system copies the printing parameters from the Printer default screen, if the Transmission medium field has value 1 (Print output).
Issuing output (printing, faxing, and so on)	Edit ® Process	After output is processed, it is highlighted as follows: green (processed successfully) red (processed with errors)
Changing details	Goto ® Communication	You use this function if you want to specify individual printing parameters for each output document. You can only change the parameters for the transmission media Print and Telefax. For all other transmission media, the parameters are in display-mode only.
Generating a screen display	Goto ® Print preview	The system displays the first output document selected. For all output documents that were generated by print editing using SAPscript (for example, delivery note and packing list) you can generate a screen display of the output.
Displaying the processing log	Goto ® Log	The system creates a log for each output document.

SAP SD Processing Output in SD Documents

Prerequisites

Usually, the system automatically proposes data for output control in sales and distribution documents.

If you need to edit output, select the following menu paths depending on the sales and distribution document:

Sales and distribution document	Menu path
Sales document	Extras ® Output ® Header or Item
Delivery	Header or Item ® Output
Shipment	Header ® Output
Billing document	Header ® Output
Invoice list	Header or Item ® Output

If you select several output documents, you can continue to the next document by choosing Goto ® Next detail screen.

Procedure

Function	Menu path	What you should know
Repeating output	Select the output document and choose Repeat output	You can send output documents more than once. This can be useful if, for example, there are technical or other problems when you print an output document the first time. The system copies the selected output document. You can then edit and send this document.
Changing and resending output documents	Select the output document and choose Change output	If you have changed a document, you can change and resend the output document based on the document. The system copies the selected output document. You can then edit and send this document. The system marks the output document as changed in the Change column.
Changing the printing parameters	Select the output document and choose Communication method	The output document must be selected for printing. The Transmission medium field must have a value of 1 (Print output) or 2 (Fax).
Changing transmission data	Select the output document and choose Further data	Example: dispatch time Here you can also see the processing date and the processing status.
Performing an output determination analysis	Goto ® Determin. analysis	For a description of this feature, refer to Output Determination Analysis in Sales and Distribution. The system displays all accesses. For each access, select Goto ® Details to display the fields used in the access.

Output from Billing Documents in SAP SD

Use

You use this report (SD70AV3A) to issue output for billing documents, for example, from a printer. You can determine how often invoices should be issued, for example, once a day or once a week.

You can also use report RSNAST00 for this. The report RSNAST00 has a shorter runtime than report SD70AV3A, however with report SD70AV3A you can make a more refined selection of output for billing documents.

Prerequisites

In order that output can be issued for a specific billing document, this output must be available in the billing document. This can be carried out as follows:

• automatically, using
Output determination
• manually

You can check in the billing document, whether output is available. When changing or displaying a billing document choose Header ® Output.

Features

If you call up this report and enter the selection criteria, you receive a list of the billing documents with output to be issued. Select the output that you would like to issue and choose Edit ® Process.

See also:

For more information, refer to Selecting a Worklist for Output.

For more general information on output control, see output control.

For further information on print control, see BC - R/3-printing manual

For more information on billing documents, see Billing documents.

SAP SD Transmission Media

Sales and Distribution provides the following capabilities for transmitting output:

Medium	Description	Further information
1	Printing	BC - SAPoffice: BC - SAPscript: Printing with Forms
2	Telefax	BC - SAPoffice: Forms in SAPoffice
4	Telex	BC - SAPoffice: Forms in SAPoffice
5	External send
6	EDI	SD - Output Control: EDI using the IDoc Interface (SD )
7	SAPoffice	BC - SAPoffice: SAPoffice
8	Special function
9	Events (SAP Business Workflow)	BC - SAP Business Workflow: Events
A	Distribution (ALE)	CA - Business Framework Architecture: Application Link Enabling LO - Logistics Information System: Overview and General Background of the Logistics Information System (LIS)
T	Tasks (SAP Business Workflow)	BC - SAP Business Workflow: Task: Single-step Task or Multistep Task

SAP SD EDI using the IDoc Interface

Purpose

You can use the Intermediate Document (IDoc) interface to

• send messages (outbound processing) through Electronic Data Interchange (EDI)
• receive messages (inbound processing) through EDI

Many large companies (such as automotive suppliers) require their vendors to use EDI.

See also:

For information on EDI in the components supplying industry,

Integration

In Sales and Distribution, output control is initiated during outbound processing.

See also:

Output control

Features

During outbound processing in Sales and Distribution, the system determines output using the output control module. The system converts the data into an IDoc and issues it using the IDoc interface.

During inbound processing, the sender converts the data into IDocs and passes it on to the IDoc interface. These IDocs are stored in the R/3 system. In a second step, the system creates the document data.

SAP does not deliver EDI translators.

See also:

For more information on the IDoc interface, refer to the cross-application documentation IDoc-Interface / Electronic Data Interchange

SAP SD IDoc Types for Outbound Messages

The following outbound EDI (Electronic Data Interchange) messages are available in the standard system.

EDI standard term	Output type	IDoc type
Quotation	QUOTES	ORDERS01 ORDERS02 ORDERS03 ORDERS04
Sales order confirmation	ORDERSP	ORDERS01 ORDERS02 ORDERS03 ORDERS04
Shipping notification	DESADV	DELVRY01
Shipment notification	SHPMNT	SHPMNT01 SHPMNT02
Invoice	INVOIC	INVOIC01 INVOIC02
Invoice list	INVOIC	INVOIC01 INVOIC02
Foreign trade billing document	INVOIC	EXPINV01 EXPINV02

The IDoc type is the version number. The highest number always represents the latest version. In release 4.5, ORDERS04 is the most current IDoc type for sales orders.

The segments available in the IDoc are defined in the IDoc type. The following segments have been added for the IDoc types below:

IDoc type / newly added segments for:	Segments	Description
ORDERS02 Inbound orders with configurable products	E1CUREF E1CUCFG E1CUINS E1CUPRT E1CUVAL	Order item reference Configuration data Instance data Part of data Characteristic valuation
ORDERS03 Delivery order	E1EDL37 E1EDL38 E1EDL39 E1EDL44	Shipping unit header Control segment for shipping units Shipping unit header descriptions Shipping unit item (delivery)
ORDERS04 Payment cards, additional data	E1EDK35 E1EDK36 E1EDP35	Document header, additional data Document header, payment cards Document item, additional data

SAP SD IDoc Types for Inbound Messages

The following inbound EDI (Electronic Data Interchange) messages are available in the standard system.

EDI standard term	Output type	IDoc type
Inquiry	REQOTE	ORDERS01 ORDERS02 ORDERS03 ORDERS04
Sales order	ORDERS	ORDERS01 ORDERS02 ORDERS03 ORDERS04
Sales order change	ORDCHG	ORDERS01 ORDERS02 ORDERS03 ORDERS04
Delivery order	DELORD	ORDERS03 ORDERS04
Forecast delivery schedule	DELINS	DELFOR01
Just-in-time delivery schedule	DELJIT	DELFOR01
Self billing procedure	GSVERF	GSVERF01
External agent delivery note	EDLNOT	DESADV01

For more information on IDoc types, refer to IDoc types for Outbound Messages (SD).

SAP continues to support the old user interface for processing sales documents. If you want to process inbound EDI messages using the old user interface, enter SDO in the Variant field in the partner profile. If this field is blank, inbound EDI messages are processed using the new interface. You must make the entries for each partner for each partner function and output type.

For further information on partner profiles, see Inbound Processing Partner Profile.

See also:

EDI messages for forecast delivery schedules and just-in-time delivery schedules are explained in more detail in the documentation EDI (Electronic Data Interchange) for Outbound Deliveries.

SAP SD Printing Output

Use

For example, you can print an order confirmation for a sales order.

Prerequisites

The output document must exist in the sales document. This is achieved through output determination. For more information on output determination, refer to the cross-application documentation Message Determination.

The output document must be selected for printing. For more information, refer to Processing Output in Sales and Distribution Documents.

Features

You can print output as follows:

• Using the worklist (online)
• Using the worklist (background job).
• 
  
Using the explicit request task for a sales and distribution document

See also:

For more information on worklists, refer to Selecting a Worklist for Output.

SAP SD Printing Output for an SD Document

The printing procedure is explained using a sales document as an example.

In the sales screen, choose the following menu options:

Function	Menu path	What you should know
Printing output for a sales document	Sales document ® Issue output to ® Printer	The system proposes an output type, you can change this. You can maintain the printing parameters if required. Under Further Data for the output document, dispatch time 3 must be set in the sales and distribution document concerned. Choose Execute.
Displaying output layout	Sales document ® Issue output to ® Screen

SAP SD Sending Electronic Mails Internally

Use

You can send a mail to the responsible employee to inform that person about a sales and distribution document that requires attention. The responsible employee can call up the document directly from the electronic mail to review or process it.

Features

The procedure for processing electronic mails is described in the section on Processing internal mails.

You can make the automatic proposal procedure dependent on certain requirements. For example, you can specify that an electronic mail should only be sent if the value of a sales order exceeds 1,000 USD. For further information, refer to Output Determination Executing condition element hierarchies.

You can also manually enter mails in sales and distribution documents. If you are responsible for the original document, you can decide whether an electronic mail should be sent. If so, you can enter output information in the document header.

See also:

Editing SAPoffice Messages

SAP SD Entering Electronic Mails Manually in SAP SD Documents

1. Choose Extras ® Output ® Header or Item in the document you are currently processing.
2. Enter the following data:

– Mail in the Output type field

– Output medium 7 in the Output medium field

– MP in the PartFunct. field

– the user name of the mail recipient in the Partner field

– the language in which the mail should be sent in the Language field

3. Choose Further data to enter the timing data for the electronic mail.
4. Choose Communication method to maintain the communication data for the electronic mail:

- Mark either the Functional or Standard field (for mail that is not confidential) or the Confidential field.

- Enter the transaction code with which the recipient can process the sales order. For example, enter VA02 to change a sales order or VA03 to display a sales order.

- If you want to write a text to go along with the mail, choose Edit ® Editor to reach the SAPscript Editor.

5. Choose Back to return to the output screen.

The system sends the electronic mail at the time you have specified in the timing data.

SAP SD Processing Internal Mails

To process an electronic that you have received:

1. Choose Office
® Inbox from the main menu.
2. Mark the incoming mail that you want to process, then choose Document
® Display.

The system displays basic information about the selected document, such as the document number, who created the document, and so on. If the employee who created the document has included a text, the system displays this, too.

3. Choose Edit
® Process.

The system automatically calls the transaction specified in the electronic mail. After you process the document, you return to the electronic mail. You can repeat this process as often as you like.

You can process an electronic mail without displaying the document by choosing Edit ® Process after marking the relevant mail.