Canceling Excise Invoices
1. From the SAP Easy Access screen, choose Indirect Taxes ® Sales/Outbound Movements ® Excise Invoice ® For Other Movements ® Create/Change/Display ® Cancel excise invoice.
2. Enter the internal document number.
3. Choose Cancel excise invoice.
A dialog box appears, asking you to confirm whether you want to delete the excise invoice.
Choose Yes.
Showing posts with label CIN Invoice. Show all posts
Showing posts with label CIN Invoice. Show all posts
Thursday, June 12, 2008
CIN-Verifying and Posting Excise Invoices
Verifying and Posting Excise Invoices
Use
You follow this procedure to verify that the information in an excise invoice that has already been created, and to post it once you are satisfied.
Procedure
1. From the SAP Easy Access screen, choose Indirect Taxes ® Sales/Outbound Movements ® Excise Invoice ® For Other Movements ® Posting.
2. Enter the internal document number of the excise invoice.
3. Choose Release to accounting.
The system displays the excise invoice. The excise duty that is to be posted is displayed at the foot of the screen, which you can change if necessary.
4. To access the balance utilization, choose .
5. To display the balance available on the CENVAT accounts, choose Account balances.
6. Save the excise invoice.
The system generates the accounting documents.
To print the excise invoice, choose .
Use
You follow this procedure to verify that the information in an excise invoice that has already been created, and to post it once you are satisfied.
Procedure
1. From the SAP Easy Access screen, choose Indirect Taxes ® Sales/Outbound Movements ® Excise Invoice ® For Other Movements ® Posting.
2. Enter the internal document number of the excise invoice.
3. Choose Release to accounting.
The system displays the excise invoice. The excise duty that is to be posted is displayed at the foot of the screen, which you can change if necessary.
4. To access the balance utilization, choose .
5. To display the balance available on the CENVAT accounts, choose Account balances.
6. Save the excise invoice.
The system generates the accounting documents.
To print the excise invoice, choose .
CIN-Creating Excise InvoiceS 12
Creating Excise Invoices
Use
This is the procedure that you follow to create an excise invoice for the less common types of goods movement.
Procedure
1. From the SAP Easy Access screen, choose Indirect Taxes ® Sales/Outbound Movements ® Excise Invoice ® For Other Movements ® Create/Change/Display ® .
2. On the selection screen, enter data as required, including:
o Reference group box
Specify which document you want to create the excise invoice for and which excise group it is for.
o Details group box
Specify the vendor or customer that you are sending the invoice to.
3. Choose .
If you entered an internal document number, the system copies the item details from it.
4. Choose .
5. Enter line items for each of the materials to be included in the excise invoice. For each item, enter the following data:
o Material
o Quantity
o Unit of measure
o Base value
o Excise duty
6. To pick the rate and amount from a specific excise invoice, choose Get excise invoice.
7. Save the excise invoice.
If you are using the one-step procedure, the system creates and posts an excise invoice. Otherwise, the system saves the information but does not make any postings: it now has to be verified.
Use
This is the procedure that you follow to create an excise invoice for the less common types of goods movement.
Procedure
1. From the SAP Easy Access screen, choose Indirect Taxes ® Sales/Outbound Movements ® Excise Invoice ® For Other Movements ® Create/Change/Display ® .
2. On the selection screen, enter data as required, including:
o Reference group box
Specify which document you want to create the excise invoice for and which excise group it is for.
o Details group box
Specify the vendor or customer that you are sending the invoice to.
3. Choose .
If you entered an internal document number, the system copies the item details from it.
4. Choose .
5. Enter line items for each of the materials to be included in the excise invoice. For each item, enter the following data:
o Material
o Quantity
o Unit of measure
o Base value
o Excise duty
6. To pick the rate and amount from a specific excise invoice, choose Get excise invoice.
7. Save the excise invoice.
If you are using the one-step procedure, the system creates and posts an excise invoice. Otherwise, the system saves the information but does not make any postings: it now has to be verified.
CIN-Other Outward Movements
Other Outward Movements
Use
In the standard procedure for creating outgoing excise invoices (see Sales from Factories), the excise invoice is created with reference to a delivery note or an invoice. The SAP System also allows you to create an excise invoice with reference to various other documents, as follows:
* Goods issue documents (for example, transfer postings)
* Vendor excise invoices (for when you return faulty goods to a vendor, for example)
* Factory excise invoice (for sales returns)
In addition, you can create an excise invoice without reference to any document at all.
Prerequisites
You have specified, per excise group, whether you want to create these excise invoices in one or two steps (see below). You do so in the CIN Implementation Guide (IMG), by choosing Global Settings ® Excise Groups.
You have also specified the maximum number of items allowed per excise invoice, in the CIN IMG, by choosing Global Settings ® Excise Registration IDs.
Features
Depending on your Customizing settings, you to create excise invoices in a single step or in two steps, as follows:
* In the two-step procedure, one operator first creates the excise invoice, but no postings are made. A second operator then verifies that the invoice is correct and, if so, posts it.
* If the operators are more experienced, you may want to use the one-step procedure, which is quicker, but more prone to error.
In this case, when you create an excise invoice, the system automatically posts it in the background.
Note that the functions for creating and canceling these excise invoices are different from those for other excise invoices.
Use
In the standard procedure for creating outgoing excise invoices (see Sales from Factories), the excise invoice is created with reference to a delivery note or an invoice. The SAP System also allows you to create an excise invoice with reference to various other documents, as follows:
* Goods issue documents (for example, transfer postings)
* Vendor excise invoices (for when you return faulty goods to a vendor, for example)
* Factory excise invoice (for sales returns)
In addition, you can create an excise invoice without reference to any document at all.
Prerequisites
You have specified, per excise group, whether you want to create these excise invoices in one or two steps (see below). You do so in the CIN Implementation Guide (IMG), by choosing Global Settings ® Excise Groups.
You have also specified the maximum number of items allowed per excise invoice, in the CIN IMG, by choosing Global Settings ® Excise Registration IDs.
Features
Depending on your Customizing settings, you to create excise invoices in a single step or in two steps, as follows:
* In the two-step procedure, one operator first creates the excise invoice, but no postings are made. A second operator then verifies that the invoice is correct and, if so, posts it.
* If the operators are more experienced, you may want to use the one-step procedure, which is quicker, but more prone to error.
In this case, when you create an excise invoice, the system automatically posts it in the background.
Note that the functions for creating and canceling these excise invoices are different from those for other excise invoices.
CIN-Verifying and Posting Excise Invoices Assigned to Delivery
Verifying and Posting Excise Invoices Assigned to Delivery
Use
You follow this procedure to verify that the correct excise invoices have been assigned to a delivery. If everything is correct, you can then post the delivery.
Prerequisites
You have selected which excise invoices are to be assigned to the delivery and have posted the goods issue.
Procedure
1. From the SAP Easy Access screen, choose Indirect Taxes ® Sales/Outbound Movements ® Excise Invoice ® For Depot ® Create/Change/Display ® Delivery or Material Document ® Verify/Post.
2. Enter the number of the delivery that you want to verify and choose .
3. Make sure that the information is correct.
4. Save the data.
The system updates the posting flag in the RG 23D register.
Use
You follow this procedure to verify that the correct excise invoices have been assigned to a delivery. If everything is correct, you can then post the delivery.
Prerequisites
You have selected which excise invoices are to be assigned to the delivery and have posted the goods issue.
Procedure
1. From the SAP Easy Access screen, choose Indirect Taxes ® Sales/Outbound Movements ® Excise Invoice ® For Depot ® Create/Change/Display ® Delivery or Material Document ® Verify/Post.
2. Enter the number of the delivery that you want to verify and choose .
3. Make sure that the information is correct.
4. Save the data.
The system updates the posting flag in the RG 23D register.
CIN-Assigning Excise Invoices to a Delivery
Assigning Excise Invoices to a Delivery
Use
You follow this procedure to specify which excise invoices are to be assigned to a delivery from a depot (or other material document).
You can also automate this procedure, using the batch selection program (J_1IJCHK), by making the appropriate Customizing settings in the Country Version India (CIN) Implementation Guide (IMG).
Procedure
1. From the SAP Easy Access screen, choose Indirect Taxes ® Sales/Outbound Movements ® Excise Invoice ® For Depot ® Create/Change/Display ® Delivery or Material Document ® RG 23D Selection.
2. Enter the delivery document number or the material number and choose .
3. Select the excise invoice you want.
4. Choose .
5. Choose Excise invoice.
A list of excise invoices appears. These are the excise invoices at the depot with a balance quantity.
The system also shows a list of the A certificates that can be used. You can pick up any of the A certificates, but they must be for the same excise invoice. You can only pick up an A certificate in its entirety. You cannot select part of an A certificate.
6. Select the excise invoices that are relevant to the delivery.
7. Specify what quantity to be used from each excise invoice.
The system recalculates the excise accordingly.
8. Go back to the item details screen.
9. Save the data.
Result
The system creates an entry in register RG 23D and generates the depot excise invoice numbers.
If you selected any A certificates, the system also generates additional entries in the RG 23D register. The system marks the original A certificates as updated, so that they cannot be used for any other removals.
Use
You follow this procedure to specify which excise invoices are to be assigned to a delivery from a depot (or other material document).
You can also automate this procedure, using the batch selection program (J_1IJCHK), by making the appropriate Customizing settings in the Country Version India (CIN) Implementation Guide (IMG).
Procedure
1. From the SAP Easy Access screen, choose Indirect Taxes ® Sales/Outbound Movements ® Excise Invoice ® For Depot ® Create/Change/Display ® Delivery or Material Document ® RG 23D Selection.
2. Enter the delivery document number or the material number and choose .
3. Select the excise invoice you want.
4. Choose .
5. Choose Excise invoice.
A list of excise invoices appears. These are the excise invoices at the depot with a balance quantity.
The system also shows a list of the A certificates that can be used. You can pick up any of the A certificates, but they must be for the same excise invoice. You can only pick up an A certificate in its entirety. You cannot select part of an A certificate.
6. Select the excise invoices that are relevant to the delivery.
7. Specify what quantity to be used from each excise invoice.
The system recalculates the excise accordingly.
8. Go back to the item details screen.
9. Save the data.
Result
The system creates an entry in register RG 23D and generates the depot excise invoice numbers.
If you selected any A certificates, the system also generates additional entries in the RG 23D register. The system marks the original A certificates as updated, so that they cannot be used for any other removals.
CIN-Creating Additional Excise Entries at Depots
Creating Additional Excise Entries at Depots
1. From the SAP Easy Access screen, choose Indirect Taxes ® Procurement ® Excise Invoice ® For Depot ® Additional Excise Entry at Depot.
2. In the Internal exc. inv. no. field, enter the internal excise invoice number at the depot along with the year, and choose .
The system displays the information from the excise invoice which has already been created at the depot, including the excise group, vendor excise invoice number, ship from, and all the receipt against that excise invoice, highlighting the RG 23D folio and serial numbers.
An excise invoice item can have multiple A certificates attached to it. The A certificates will have the same folio number as the original line item, but the serial numbers will be different. A hierarchy icon differentiates the additional lines for an item line.
3. You can maintain the A certificate number, date, and additional BED, AED ,SED and CESS for a given RG 23D Folio.
4. After entering an A certificate you cannot delete the A certificate from the system, but you can change it until it is picked up during removals from the depot.
5. If some of the values in an A certificate are incorrect, you can make the values zero so that they do not have an impact on the final excise value.
6. Once an A certificate is used for removals then it cannot be changed.
7. Save additional excise entry.
The system creates an entry in register RG 23D. Folio number generation must be active for you to make use of this supplementary invoice functionality at depot.
1. From the SAP Easy Access screen, choose Indirect Taxes ® Procurement ® Excise Invoice ® For Depot ® Additional Excise Entry at Depot.
2. In the Internal exc. inv. no. field, enter the internal excise invoice number at the depot along with the year, and choose .
The system displays the information from the excise invoice which has already been created at the depot, including the excise group, vendor excise invoice number, ship from, and all the receipt against that excise invoice, highlighting the RG 23D folio and serial numbers.
An excise invoice item can have multiple A certificates attached to it. The A certificates will have the same folio number as the original line item, but the serial numbers will be different. A hierarchy icon differentiates the additional lines for an item line.
3. You can maintain the A certificate number, date, and additional BED, AED ,SED and CESS for a given RG 23D Folio.
4. After entering an A certificate you cannot delete the A certificate from the system, but you can change it until it is picked up during removals from the depot.
5. If some of the values in an A certificate are incorrect, you can make the values zero so that they do not have an impact on the final excise value.
6. Once an A certificate is used for removals then it cannot be changed.
7. Save additional excise entry.
The system creates an entry in register RG 23D. Folio number generation must be active for you to make use of this supplementary invoice functionality at depot.
CIN-Creating Excise Invoices for Direct Purchases
Creating Excise Invoices for Direct Purchases
1. From the SAP Easy Access screen, choose Indirect Taxes ® Procurement ® Excise Invoice ® For Depot ® Create/Change/Display.
2. In the Material document field, enter the goods receipt number and choose .
The system displays the information from the goods receipt, for example, the sending plant, the excise registration, the range, the division, and the collectorate.
You can also maintain the excise registration details for the ship-from party, as for with the vendor. The ship-from can be different from the vendor code. (The delivering plant can be maintained as a ship-from in the system. When a valid ship-from is entered, the excise registration details copied from the vendor will be overwritten by the ship-from excise registration details.)
The ship-from registration details displayed can also be overwritten manually.
The dealer's commercial invoice number can be stored in the vendor excise invoice number, as in this case the dealer himself will not have an excise invoice.
3. Choose Details.
The system copies the items from the goods receipt document. It also copies the vendor's excise invoice number and the serial numbers of the entries in the RG 23A, RG 23C, and personal ledger account (PLA) registers.
4. Enter the internal document number of the excise invoice sent by the factory.
5. Select an item and choose More documents to go the excise invoice details screen.
In the case of direct purchases, there will not be any excise invoice in the system, so leave the internal document field blank. The vendor's invoice will show the details of the excise invoices through which excise has been paid for the item that is being dispatched. You can enter these details here.
6. For each item, the chapter ID, excise base value, and excise duty amounts are defaulted from the purchase order. You can change them if there is any difference. Enter the excise amount paid and the receipt quantity. You also enter the Part II register serial numbers with which the excise duty was paid and the excise registration information from the original excise invoice.
7. Go back to the item details screen.
8. Save the excise invoice.
The system creates an entry in register RG 23D. You can change the excise invoice as long as it has not been used in any sales.
1. From the SAP Easy Access screen, choose Indirect Taxes ® Procurement ® Excise Invoice ® For Depot ® Create/Change/Display.
2. In the Material document field, enter the goods receipt number and choose .
The system displays the information from the goods receipt, for example, the sending plant, the excise registration, the range, the division, and the collectorate.
You can also maintain the excise registration details for the ship-from party, as for with the vendor. The ship-from can be different from the vendor code. (The delivering plant can be maintained as a ship-from in the system. When a valid ship-from is entered, the excise registration details copied from the vendor will be overwritten by the ship-from excise registration details.)
The ship-from registration details displayed can also be overwritten manually.
The dealer's commercial invoice number can be stored in the vendor excise invoice number, as in this case the dealer himself will not have an excise invoice.
3. Choose Details.
The system copies the items from the goods receipt document. It also copies the vendor's excise invoice number and the serial numbers of the entries in the RG 23A, RG 23C, and personal ledger account (PLA) registers.
4. Enter the internal document number of the excise invoice sent by the factory.
5. Select an item and choose More documents to go the excise invoice details screen.
In the case of direct purchases, there will not be any excise invoice in the system, so leave the internal document field blank. The vendor's invoice will show the details of the excise invoices through which excise has been paid for the item that is being dispatched. You can enter these details here.
6. For each item, the chapter ID, excise base value, and excise duty amounts are defaulted from the purchase order. You can change them if there is any difference. Enter the excise amount paid and the receipt quantity. You also enter the Part II register serial numbers with which the excise duty was paid and the excise registration information from the original excise invoice.
7. Go back to the item details screen.
8. Save the excise invoice.
The system creates an entry in register RG 23D. You can change the excise invoice as long as it has not been used in any sales.
CIN-Canceling Excise Invoices
Canceling Excise Invoices
Use
You follow this procedure in order to cancel an outgoing excise invoice. It reverses any excise duty accounted for.
Procedure
1. From the SAP Easy Access screen, choose Indirect Taxes ® Excise JV ® Create ® Cancel exc. inv. or Indirect Taxes ® Sales and Outbound Movements ® Excise Invoice Create/Change/Display ® Cancel.
2. Enter the number, year, and series group of the excise invoice that you want to cancel.
A dialog box appears.
3. Choose Yes.
4. Save the adjustment posting.
Use
You follow this procedure in order to cancel an outgoing excise invoice. It reverses any excise duty accounted for.
Procedure
1. From the SAP Easy Access screen, choose Indirect Taxes ® Excise JV ® Create ® Cancel exc. inv. or Indirect Taxes ® Sales and Outbound Movements ® Excise Invoice Create/Change/Display ® Cancel.
2. Enter the number, year, and series group of the excise invoice that you want to cancel.
A dialog box appears.
3. Choose Yes.
4. Save the adjustment posting.
CIN-Excise Invoice Type 123
Excise Invoice Type
Use
The excise invoice type denotes whether the excise invoice is for domestic use or for exports (exports under bond, exports not under bond, and deemed exports). It affects the amount of excise duty calculated, for example.
Activities
When you come to create an excise invoice for an export sale, if you need to change the excise invoice type, follow this procedure:
1. Set the excise invoice type to Deemed, Bond, or No bond.
2. Choose Calculate tax.
The system recalculates the excise duty according to the excise invoice type (see below). To do so, it translates the assessable value into the local currency as at the excise invoice date. What happens next depends on the excise invoice type:
o Deemed exports
The excise to be paid will be zero. This information will be used when the Part II registers are downloaded.
When the system creates the excise invoice, it numbers it as a domestic excise invoice.
o Exports under bond
The system sets the excise duty to zero and generates an outgoing excise invoice. It does not generate any entries for the Part II register.
The excise invoice is created with an export excise invoice number.
o Exports not under bond
The system applies the tax code defined in the CIN Implementation Guide (IMG) and calculates the excise duty as normal.
Again, the excise invoice is created with an export excise invoice number.
Use
The excise invoice type denotes whether the excise invoice is for domestic use or for exports (exports under bond, exports not under bond, and deemed exports). It affects the amount of excise duty calculated, for example.
Activities
When you come to create an excise invoice for an export sale, if you need to change the excise invoice type, follow this procedure:
1. Set the excise invoice type to Deemed, Bond, or No bond.
2. Choose Calculate tax.
The system recalculates the excise duty according to the excise invoice type (see below). To do so, it translates the assessable value into the local currency as at the excise invoice date. What happens next depends on the excise invoice type:
o Deemed exports
The excise to be paid will be zero. This information will be used when the Part II registers are downloaded.
When the system creates the excise invoice, it numbers it as a domestic excise invoice.
o Exports under bond
The system sets the excise duty to zero and generates an outgoing excise invoice. It does not generate any entries for the Part II register.
The excise invoice is created with an export excise invoice number.
o Exports not under bond
The system applies the tax code defined in the CIN Implementation Guide (IMG) and calculates the excise duty as normal.
Again, the excise invoice is created with an export excise invoice number.
CIN-Creating Excise Invoices 1234
Creating Excise Invoices
Use
This is the standard procedure that you follow to create an outgoing excise invoice. You create the excise invoice from a reference document: either an invoice, a pro forma excise invoice, or a billing document.
Prerequisites
You have:
* Customized the rounding-off indicator for sales transactions
* Specified which exchange rate type to use for export invoices
You make both of these settings in the Country Version India Implementation Guide (CIN IMG), by choosing Global Settings ® Company Settings.
Procedure
1. From the SAP Easy Access screen, choose Indirect Taxes ® Sales/Outbound Movements ® Excise Invoice ® For Sales Order ® Outgoing Excise Invoice Create/Change/Display ® …
o If you want to create the excise invoice with reference to a pro forma excise invoice or commercial invoice, choose Excise Invoice ® Create.
o If you want to create the excise invoice with reference to a delivery note, choose Exc. inv. for delivery ® Create.
2. Enter the number of the reference document.
If you do not know the document number, you can search for it by choosing Due list.
3. Choose .
The excise invoice screen appears. The header data is displayed at the top; the line items, which the system has copied from the reference document, are displayed at the bottom.
4. Enter header data as required.
5. To check if the utilization is done properly and the document is ready for posting, choose .
6. To enter texts for the excise invoice, choose .
The text IDs for the outgoing excise invoice are created using the Country Version India (CIN) Implementation Guide (IMG).
7. To display the balances of the CENVAT accounts, choose Balances.
8. To display the utilization details, choose .
Save the excise invoice.
Use
This is the standard procedure that you follow to create an outgoing excise invoice. You create the excise invoice from a reference document: either an invoice, a pro forma excise invoice, or a billing document.
Prerequisites
You have:
* Customized the rounding-off indicator for sales transactions
* Specified which exchange rate type to use for export invoices
You make both of these settings in the Country Version India Implementation Guide (CIN IMG), by choosing Global Settings ® Company Settings.
Procedure
1. From the SAP Easy Access screen, choose Indirect Taxes ® Sales/Outbound Movements ® Excise Invoice ® For Sales Order ® Outgoing Excise Invoice Create/Change/Display ® …
o If you want to create the excise invoice with reference to a pro forma excise invoice or commercial invoice, choose Excise Invoice ® Create.
o If you want to create the excise invoice with reference to a delivery note, choose Exc. inv. for delivery ® Create.
2. Enter the number of the reference document.
If you do not know the document number, you can search for it by choosing Due list.
3. Choose .
The excise invoice screen appears. The header data is displayed at the top; the line items, which the system has copied from the reference document, are displayed at the bottom.
4. Enter header data as required.
5. To check if the utilization is done properly and the document is ready for posting, choose .
6. To enter texts for the excise invoice, choose .
The text IDs for the outgoing excise invoice are created using the Country Version India (CIN) Implementation Guide (IMG).
7. To display the balances of the CENVAT accounts, choose Balances.
8. To display the utilization details, choose .
Save the excise invoice.
CIN-Printout of Excise Invoices
Printout of Excise Invoices
Use
You use this report to print outgoing excise invoices.
Prerequisites
You have:
* Customized the output for billing documents
You can do so in Customizing for Sales and Distribution (SD), by choosing Basic Functions ® Output Control ® Output Determination ® Output Determination Using Condition Technique ® Maintain Output Determination for Billing Documents.
You can use output type J1I0 and the SAPscript form J_1I_EXC_INVOICE. The driving program is J_1IEXCP. The output determination has been set up for the billing document that is used as the excise invoice reference.
* Maintained condition records for the output
You can do this in Logistics ® Sales and Distribution ® Master Data ® Output ® Billing Document ® Create. This ensures that output gets copied to all the excise reference documents.
Features
To access this function, from the SAP Easy Access screen, choose Indirect Taxes ® Sales/Outbound Movements ® Excise Invoice ® For Sales Order ® Print.
Selection
On the selection screen, enter the numbers of the excise invoices. If any of these are reprints, select Incl. printed excise inv.
Output
From the list of excise invoices, you have the following options:
* To display an excise invoice, select it and choose .
* To print an excise invoice, select it and choose .
Use
You use this report to print outgoing excise invoices.
Prerequisites
You have:
* Customized the output for billing documents
You can do so in Customizing for Sales and Distribution (SD), by choosing Basic Functions ® Output Control ® Output Determination ® Output Determination Using Condition Technique ® Maintain Output Determination for Billing Documents.
You can use output type J1I0 and the SAPscript form J_1I_EXC_INVOICE. The driving program is J_1IEXCP. The output determination has been set up for the billing document that is used as the excise invoice reference.
* Maintained condition records for the output
You can do this in Logistics ® Sales and Distribution ® Master Data ® Output ® Billing Document ® Create. This ensures that output gets copied to all the excise reference documents.
Features
To access this function, from the SAP Easy Access screen, choose Indirect Taxes ® Sales/Outbound Movements ® Excise Invoice ® For Sales Order ® Print.
Selection
On the selection screen, enter the numbers of the excise invoices. If any of these are reprints, select Incl. printed excise inv.
Output
From the list of excise invoices, you have the following options:
* To display an excise invoice, select it and choose .
* To print an excise invoice, select it and choose .
CIN-Creation of Excise Invoices in Batches
Creation of Excise Invoices in Batches
Use
You use this report to create excise invoices for batches of invoices and batches of pro forma excise invoices, instead of creating each one individually (see Sales from Factories). The excise invoices are then created in the background.
Features
To access the report, from the SAP Easy Access screen, choose Indirect Taxes ® Sales/Outbound Movements ® Excise Invoice ® For Sales Order ® Batch Utilization.
Selection
On the selection screen, specify which billing documents (invoices or pro forma excise invoices) you want to create excise invoices for.
Output
A list of commercial invoices and pro forma excise invoices appears, which you process as follows:
1. If you want to see how much credit is available on your CENVAT accounts – and if there is enough to cover the excise duty that you will incur when you create the excise invoices – choose Account balances.
A dialog box appears with the following information:
o The amounts under Balances are the amounts available on the CENVAT accounts.
o The amounts under Utilization are the total amounts of the excise duties to be levied.
o If the CENVAT accounts do not contain enough credits to cover the excise duties, the amount short is shown under Deficit.
When you know which documents you want to process, select them and choose Batch utilization.
Use
You use this report to create excise invoices for batches of invoices and batches of pro forma excise invoices, instead of creating each one individually (see Sales from Factories). The excise invoices are then created in the background.
Features
To access the report, from the SAP Easy Access screen, choose Indirect Taxes ® Sales/Outbound Movements ® Excise Invoice ® For Sales Order ® Batch Utilization.
Selection
On the selection screen, specify which billing documents (invoices or pro forma excise invoices) you want to create excise invoices for.
Output
A list of commercial invoices and pro forma excise invoices appears, which you process as follows:
1. If you want to see how much credit is available on your CENVAT accounts – and if there is enough to cover the excise duty that you will incur when you create the excise invoices – choose Account balances.
A dialog box appears with the following information:
o The amounts under Balances are the amounts available on the CENVAT accounts.
o The amounts under Utilization are the total amounts of the excise duties to be levied.
o If the CENVAT accounts do not contain enough credits to cover the excise duties, the amount short is shown under Deficit.
When you know which documents you want to process, select them and choose Batch utilization.
CIN-Automatic Creation of Excise Invoices
Automatic Creation of Excise Invoices
Use
The SAP System can automatically create an outgoing excise invoice for you immediately you post a commercial invoice (or a pro forma invoice) for a customer sale. This function applies to excise invoices for sales from factories only.
Prerequisites
To activate this function, in the Country Version India (CIN) Implementation Guide (IMG), make the following settings:
* Under Global Settings ® Excise Groups, select Create EI.
This activates the automatic creation function.
* Under Sales and Distribution ® Utilization Determination.
Here, you specify which CENVAT accounts the system is to post the different types of excise duty to.
* Under Sales and Distribution ® Excise Group–Series Group Determination.
Here, you specify which excise group and series group the excise invoices are to be created for.
Features
When you post an invoice, the system creates an excise invoice. All the information that it needs to create the excise invoice is provided either by the invoice or by the Customizing settings that you have made in Sales and Distribution. It also determines the excise invoice type automatically by means of a user exit.
Use
The SAP System can automatically create an outgoing excise invoice for you immediately you post a commercial invoice (or a pro forma invoice) for a customer sale. This function applies to excise invoices for sales from factories only.
Prerequisites
To activate this function, in the Country Version India (CIN) Implementation Guide (IMG), make the following settings:
* Under Global Settings ® Excise Groups, select Create EI.
This activates the automatic creation function.
* Under Sales and Distribution ® Utilization Determination.
Here, you specify which CENVAT accounts the system is to post the different types of excise duty to.
* Under Sales and Distribution ® Excise Group–Series Group Determination.
Here, you specify which excise group and series group the excise invoices are to be created for.
Features
When you post an invoice, the system creates an excise invoice. All the information that it needs to create the excise invoice is provided either by the invoice or by the Customizing settings that you have made in Sales and Distribution. It also determines the excise invoice type automatically by means of a user exit.
CIN-Sales from Factories
Sales from Factories
Purpose
This process describes how the SAP System handles the sales process, allowing for the creation of excise invoices, which you have to send with each delivery that is subject to excise duty. There are two scenarios, depending on whether you want to send the commercial invoice along with the delivery or at a later date.
Prerequisites
In order for the system to be able to copy the information from document to document, you must have set up the copying control procedures in Customizing for Sales and Distribution (SD). This differs according to when you want to send the commercial invoice:
* Along with the delivery
In this case, the document flow would be OR (standard sales order type) – LF (standard delivery type) – F2 (invoice).
* At a later date
The document flow would be OR – JF (delivery type, a copy of LF) – JEX (pro forma billing document type, a copy of document type F8) – F2.
In addition, you must also have maintained the settings in the Country Version India (CIN) Implementation Guide (IMG), by choosing Global Settings ® Assign Excise Invoice Billing Type to Delivery Type.
A sample pricing procedure, JFACT, is provided for this sales procedure.
Process Flow
1. The sales clerk creates a sales order, following the standard procedure.
There are special procedures for:
o Customers in possession of exemption forms
o Exports
2. The shipping clerk creates a delivery, again, following the standard procedure.
On the initial screen, you set the appropriate delivery type (see above).
3. In the warehouse, the storeperson issues the goods.
The system only allows users to create a pro forma excise invoice if the delivery is complete, so as to prevent them from creating multiple pro forma excise invoices.
4. What you do at this stage depends on whether you want to send the commercial invoice along with the delivery or whether you want to invoice the customer later.
o If the invoice is to be shipped with delivery, the shipping clerk:
1. Creates an invoice, following the standard procedure.
2. Creates an excise invoice from the invoice
o If the invoice is to be sent on at a later date, the shipping clerk:
1. Creates the pro forma excise invoice
The pro forma excise invoice is only required for technical purposes and is not sent to the customer. The system does not make any accounting postings at this stage.
2. Creates an excise invoice from the pro forma excise invoice
In both these cases, the system creates an accounting document to post the excise duty to a clearing account.
Instead of creating excise invoices manually, you can also have the system create them automatically. Alternatively, you can create them in batches.
5. You ship the goods.
6. When the time comes to invoice the customer, you create the invoice, following the standard procedure.
Irrespective of the number of excise invoices that you have issued, you can combine the delivery items in a single invoice (if the standard requirements are met).
Purpose
This process describes how the SAP System handles the sales process, allowing for the creation of excise invoices, which you have to send with each delivery that is subject to excise duty. There are two scenarios, depending on whether you want to send the commercial invoice along with the delivery or at a later date.
Prerequisites
In order for the system to be able to copy the information from document to document, you must have set up the copying control procedures in Customizing for Sales and Distribution (SD). This differs according to when you want to send the commercial invoice:
* Along with the delivery
In this case, the document flow would be OR (standard sales order type) – LF (standard delivery type) – F2 (invoice).
* At a later date
The document flow would be OR – JF (delivery type, a copy of LF) – JEX (pro forma billing document type, a copy of document type F8) – F2.
In addition, you must also have maintained the settings in the Country Version India (CIN) Implementation Guide (IMG), by choosing Global Settings ® Assign Excise Invoice Billing Type to Delivery Type.
A sample pricing procedure, JFACT, is provided for this sales procedure.
Process Flow
1. The sales clerk creates a sales order, following the standard procedure.
There are special procedures for:
o Customers in possession of exemption forms
o Exports
2. The shipping clerk creates a delivery, again, following the standard procedure.
On the initial screen, you set the appropriate delivery type (see above).
3. In the warehouse, the storeperson issues the goods.
The system only allows users to create a pro forma excise invoice if the delivery is complete, so as to prevent them from creating multiple pro forma excise invoices.
4. What you do at this stage depends on whether you want to send the commercial invoice along with the delivery or whether you want to invoice the customer later.
o If the invoice is to be shipped with delivery, the shipping clerk:
1. Creates an invoice, following the standard procedure.
2. Creates an excise invoice from the invoice
o If the invoice is to be sent on at a later date, the shipping clerk:
1. Creates the pro forma excise invoice
The pro forma excise invoice is only required for technical purposes and is not sent to the customer. The system does not make any accounting postings at this stage.
2. Creates an excise invoice from the pro forma excise invoice
In both these cases, the system creates an accounting document to post the excise duty to a clearing account.
Instead of creating excise invoices manually, you can also have the system create them automatically. Alternatively, you can create them in batches.
5. You ship the goods.
6. When the time comes to invoice the customer, you create the invoice, following the standard procedure.
Irrespective of the number of excise invoices that you have issued, you can combine the delivery items in a single invoice (if the standard requirements are met).
CIN-Excise Invoice (Outgoing)-Structure
Structure
Numbering of Excise Invoices
Outgoing excise invoices have two numbers: an internal document number, which is assigned immediately you create an excise invoice; and an excise invoice number, which is not assigned until you have verified and posted it.
As far as the excise invoice number is concerned, you have to number your outgoing excise invoices in sequential order, starting each year on 1 April. You must notify the excise authority of the jurisdiction of the invoicing location. The serial number must be printed on each page of the excise invoice.
Each number range is governed by a series group. You must create at least one series group in order to be able to number the excise invoices. If you need more than one number range, you must create the corresponding number of series groups. You do so in the CIN Implementation Guide (IMG), by choosing Global Settings ® Series Groups.
Number of Line Items Per Excise Invoice
Some states allow you to include only a limited number of items for each page of an excise invoice (for example, if the excise invoices are to be printed on prenumbered forms). You can customize the system so that it prints the excise invoice accordingly, in the CIN IMG, by choosing Global Settings ® Excise Registration IDs.
Numbering of Excise Invoices
Outgoing excise invoices have two numbers: an internal document number, which is assigned immediately you create an excise invoice; and an excise invoice number, which is not assigned until you have verified and posted it.
As far as the excise invoice number is concerned, you have to number your outgoing excise invoices in sequential order, starting each year on 1 April. You must notify the excise authority of the jurisdiction of the invoicing location. The serial number must be printed on each page of the excise invoice.
Each number range is governed by a series group. You must create at least one series group in order to be able to number the excise invoices. If you need more than one number range, you must create the corresponding number of series groups. You do so in the CIN Implementation Guide (IMG), by choosing Global Settings ® Series Groups.
Number of Line Items Per Excise Invoice
Some states allow you to include only a limited number of items for each page of an excise invoice (for example, if the excise invoices are to be printed on prenumbered forms). You can customize the system so that it prints the excise invoice accordingly, in the CIN IMG, by choosing Global Settings ® Excise Registration IDs.
CIN-Excise Invoice (Outgoing)
Excise Invoice (Outgoing)
Definition
The document that acts as the proof of payment of excise duty and is required for the customer to take CENVAT credit on the item.
Use
In the SAP System, there are three different procedures for creating excise invoices
* Sales direct from the factory
This procedure is for when you sell manufactured goods straight from the factory at which they were produced, in which case you levy excise duty when the goods leave the factory on their way to the customer.
If, when you send the goods to the customer, you enclose the commercial invoice, you create the excise invoice with reference to the commercial invoice. If you want to send the commercial invoice after you have dispatched the goods, however, you create the excise invoice with reference to a pro forma commercial invoice. For more information about these procedures, see Sales from Factories.
As well as creating excise invoices individually, you can also create them in batches (see Creation of Excise Invoices in Batches).
* Sales from depots
A depot is a site at which the goods are stored, away from the factory at which they were produced. In this procedure, you have to levy the excise duty when you transfer the goods from the factory to the depot, and then make sure this is passed on to the customer when it makes a purchase. For more information, see Sales from Depots.
* Sales (other goods movements)
Some other goods movements may also require you to create an excise invoice with reference to other documents. The SAP System offers separate functions for these purposes (see Excise Invoices (Outgoing) for Other Movements).
Definition
The document that acts as the proof of payment of excise duty and is required for the customer to take CENVAT credit on the item.
Use
In the SAP System, there are three different procedures for creating excise invoices
* Sales direct from the factory
This procedure is for when you sell manufactured goods straight from the factory at which they were produced, in which case you levy excise duty when the goods leave the factory on their way to the customer.
If, when you send the goods to the customer, you enclose the commercial invoice, you create the excise invoice with reference to the commercial invoice. If you want to send the commercial invoice after you have dispatched the goods, however, you create the excise invoice with reference to a pro forma commercial invoice. For more information about these procedures, see Sales from Factories.
As well as creating excise invoices individually, you can also create them in batches (see Creation of Excise Invoices in Batches).
* Sales from depots
A depot is a site at which the goods are stored, away from the factory at which they were produced. In this procedure, you have to levy the excise duty when you transfer the goods from the factory to the depot, and then make sure this is passed on to the customer when it makes a purchase. For more information, see Sales from Depots.
* Sales (other goods movements)
Some other goods movements may also require you to create an excise invoice with reference to other documents. The SAP System offers separate functions for these purposes (see Excise Invoices (Outgoing) for Other Movements).
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