As of Release 3.0C, change documents for condition records are available. Using the new display report, users can display and monitor all changes made to condition records, including those used in pricing, rebate agreements, and sales deals.
Displaying Change Documents
You can display change documents during condition record maintenance. Just select the condition record or records whose change documents you wish to display.
Steps:
There are two possible methods of displaying change documents:
- Choose Environment ® Changes ® For condition record.
Change data for the selected condition record(s) will be displayed.
- Choose Environment ® Changes ® Report.
A selection screen will appear where you can choose multiple criteria for displaying change documents. The result of the selection report is displayed in three hierarchy levels.
Hierarchy Levels in the Selection Report
You can display three levels of data in this hierarchical style report:
- Level 1 data:
Date and time the change was made
Condition type, condition table, and variable key for the condition record changed
Transaction code and user who made the change
Validity period of the condition record at the time the change was made
- Level 2 data:
Description of the change that was made
Old (before) and new (after) values
Name of the field that was changed
- Level 3 data:
Automatic changes made to condition records by the system due to a change in validity period are displayed on the third level. Condition records here have been split from records on the second level and are therefore related.
When a condition record is split into two records due to a change in validity period, it is displayed on the third hierarchy level with the relevant changes.
You display changes in old and new values just as you would for the second level.
Change Documents - Special Features
- Changes to validity periods
- Changes to scales
- Changes to condition supplements
When a condition record is created or the validity period of an existing condition record is changed, the system may automatically adjust the validity period of other condition records that have the same variable key. The reason for this is that at any one point in time, only one condition record with a particular condition type and variable key may be valid. All changes that the system makes automatically to existing condition records are displayed in level three of the change document display report.
If the validity period of a new condition lies within the validity period of an existing condition record, the system automatically splits the condition record into three different validity periods.
When condition scales are changed, all condition scale entries (not just those that have been changed) are recorded as change documents. In this way, you have a complete overview of condition scales before and after any changes.
The system displays all changes made to condition supplements (including their scales) along with any changes made to the condition record. These changes are identified by the word Supplement followed by the condition supplement type changed, and finally, by the description of the change made. For example, if you create the condition supplement KA00, the description would be: "Supplementary condition (KA00): Condition record was created".
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