Use
You can create and use condition indices. You can use these indexes to search for condition records that were created for a variety of condition types and condition tables. For example, you can use a condition index if you want to see all condition records that apply to a particular product regardless of whether the records are prices or discounts. In this case, you can use one of the standard condition indexes. Or if you want to see a list of condition records that contain a particular sales deal and a material from a user-specified list of products you can create your own condition index.
Defining an Index
Creating a condition index is similar to creating a condition table. In Customizing for Sales, you select the combination of fields that you want in the index key. The system automatically proposes a list of allowed fields from which you can choose. The fields you specify for the key can have a maximum combined length of 100 characters. For more information about setting up condition indexes in Customizing for Sales, see the online Implementation Guide.
Reorganizing an Index
Reorganization means updating an index with current data. There are different occasions when this makes sense.
- For example: After you create a new index and generate it, you want to fill the index with the current data in your system. (This also applies if you choose to activate one of the standard condition indexes).
- After you specify that condition indexes should be updated for a particular condition type, you want to fill the indexes with the corresponding condition records that already exist.
Please note that since the system has to read all the relevant condition records, reorganization is automatically submitted as a background task.
Activating an Index
The activation function displays a list of all available condition indexes and indicates which are active. The system can use a condition index only when it is activated. Before you can use the indexes that are delivered in the standard version, you must first activate them in Customizing for Sales. However, if you create your own indexes, the system automatically activates each new index when you generate it. In addition, you must specify an update setting for each condition index. You can choose from the following standard settings:
- Requirement 1: The index is updated when the user provides data for all fields in the index key
- Requirement 2: The index is updated when the user provides data for at least the first field in the index key
Controlling Index Update by Condition Type
You can specify for each condition type whether or not the system updates the condition indexes when you post condition records. In cases where updating condition indexes may not be necessary - for example, with freight- and tax-related condition records - you can leave the condition index indicator blank.
Selecting Condition Records Using an Index
After you have defined a condition index and the system has updated it with current data, you can use it to search condition records.
Procedure
To select condition records using an index:
- Choose Logistics ® Sales/distribution ® Master data from the main menu.
- Choose Pricing ® Select using index and specify whether you want to change or display condition records.
- Select the condition index you want to use and choose ENTER.
- Enter your selection criteria and choose Execute.
You reach the Sales Master Data screen.
A dialog box displays the condition indexes that are currently available.
You reach the screen where you enter selection criteria.
The system displays a list of the condition records by condition type for the selection criteria you entered.
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