Working with the Copying Function for SAP SD Condition Records

Use

The copying function allows you to create multiple condition records at one time. You can either copy one or more existing condition records into new records or you can create a new record and use it as the basis for copying additional records, all in one step. You can copy condition records even when the source and target records have different condition types, condition tables, or key field values. However, copying between different condition types or condition tables is subject to certain prerequisites and rules.

Prerequisites for Copying

The following general prerequisites apply to copying condition records:

• If the condition tables differ between the source and target condition records, then:

• Only one field may differ between the two condition tables
• The condition tables must contain the same number of fields

• If the condition types differ between the source and target condition records, then each condition type must have the same calculation rule, scale type, condition class, and plus/minus indicator.

Understanding Copying Rules

Copying rules determine which condition types and condition tables you can use for copying between source and target condition records. The rules are defined in Customizing for Sales and must meet the prerequisites listed above. The standard R/3 System standard copying rules. If required, your system administrator can modify the standard copying rules or add new ones to meet your requirements. During processing, you can select from alternative copying rules, depending on what you are trying to copy.

Examples of Different Copying Scenarios

The following three scenarios describe how you can copy condition records.

Scenario 1: Same Condition Types/Same Condition Tables

You offer a special discount to a particular price group (a group of customers defined in the customer master record). You want to make this discount available to other price groups by copying pricing details from the existing record. In this type of copying, the condition types (K020) and the condition tables (table 20) are identical for both source and target condition records. The only thing that varies in this case is the value of one of the key fields (the Price group field).

Scenario 2: Same Condition Types/Different Condition Tables

The access sequences for a particular condition type can be defined in Customizing for Sales so that it accesses more than one condition table. This means condition records with the same condition type can have different keys. You can also copy condition records where the condition type is the same but the condition tables are different. Say you offer a material-specific discount to a particular price group (condition type K032, condition table 32). You can copy this material discount and create a new condition record for a specific customer (condition type K032, condition table 5).

Scenario 3: Different Condition Types/Different Condition Tables

You can also copy condition records even when both condition types and condition tables are different. Say you offer a special discount to a particular price group (condition type K020, condition table 20) as you did in the first scenario. Here, however, you want to copy this condition record not to another price group but to a new customer-specific discount (condition type K007, condition table 7). In this case, both condition types and condition tables are different.

Copying Process

You can call up the copy function from the Edit menu in any of the following condition record screens:

• Create
• Creating With Reference
• Change
• Overview

There are several typical scenarios for using the copying function. You may want to copy an existing condition record into a number of new condition records. In this case, you use the change condition record function. Alternatively, you may want to create a new condition record and copy it to other records all in one step. In this case, you use the create condition record function. In both cases, you can change the copied data before you save the new condition records.